Teams Framework
Our iWorkplace framework gives you thinking, tools, training and a plan to take back control and get more value from this amazing interface.
Microsoft Teams
How you can get the most from Teams
Empower your workforce with Microsoft Teams
Seamless Collaboration. Secure Communication. Smart Transformation.
At Information Leadership, we help organisations unlock the full potential of Microsoft Teams – turning it into more than just a chat and video tool. Our tailored implementation services are designed to streamline communication, enhance collaboration, and support secure, compliant work from anywhere.
Whether you're transitioning from legacy systems, consolidating platforms, or scaling Microsoft 365 across your enterprise, our experts ensure a smooth rollout that fits your people, processes, and policies. From setup and governance to training and adoption – we’ve got you covered.
Say goodbye to these challenges
Whether you're already facing these challenges or are worried you might; we can help.
Too many teams
By default anyone can create a team (and its associated SharePoint site). This leads to multiple Teams and confusion about where to work.
Hard to find what I need
“Where did we work on that report?"
As use grows over time info gets compartmentalised & mistakes happen.
Too many admins
By default Team owners & members can change key settings on the SharePoint sites - this can make it harder for users to use and even access this info.
Sensitive information risks
Personal or sensitive information held in Teams can become a ticking time bomb. Is content being held in Teams that should have been disposed of or secured?
Compliance & info accidents
All of the above raises risk and potential liability for indefensible disposal, not to mention making it even harder to gather the info needed for OIA, LGOIMA or Ministerial requests.
Why is Teams not making work better?
You and others getting disillusioned and returning to email, meetings, and file share use.
It's now way easier to do a great job
We used to have overflowing email inboxes and it was frustrating trying to find all the communications on a topic.
Now its all in a channel .. as all the information I need on a topic is together and tabs give access to relevant resources.
We went from a mess...
Like many organisations, we plunged head first into ad-hoc Teams use. The outcome was not good and most of us reverted to email...
... to excellence
Fast forward to now, and we couldn't imagine not using Teams as our primary way of working together and with customers.
It's also central to how we curate and build know-how and run our core business processes. We have seen this repeated in the implementations we have done for customers.
The method we have created we call "Teams Framework"
Deliberately designed
All business activities and knowledge centres are covered. When using Teams, correct channel design was vital. We almost never have just the General channel. Channels are created per customer, knowledge topic, report, job or assignment etc. In some cases standard Teams and workspace templates are activated via a self-service wizard.
Metadata. The designs include inherited, as well as auto classified, metadata to drive search, navigation, browse and R&D.
Goldilock's Channels
"Just right". If the breadth of a channel is too narrow, we end up with too many places to go to collaborate. If it's too wide, then conversations overlap, and threads get lost. This is what we refer to as the ‘Goldilocks’ effect where the trick is to design channels to be “just right”.
Stamp out ambiguity
Death comes quickly to Teams, if it's not obvious where to collaborate or find what you need.
For instance, for conferences do we have a team per conference or a team for all conferences and a channel for each?
So this needs consultation then a binding decision - one way or the other.
Ad-hoc Teams? It also means we lock down or limit self created ad-hoc teams that will just sow confusion. If someone wants a Team they can easily check what Teams are in use already and then request one if needed.
Security separation
Members only. When an out of the box Team is created, members have administrative rights and no one else even knows the Team and its library exist. This is a recipe for information accidents and duplication.
vs Organisational asset. So Teams Framework allows administrator rights to be limited while, for most Teams, adding permissions for all staff to see and search for the library content.
External guests? This used to be painful to setup and manage. Now customers can collaborate and share files securely through our Smart Guest Management App.
Managing case files elegantly
We have many case files - proposals, reports, projects, campaigns, knowledge showcases etc.
Lifecycle managed. We have a channel for each of these cases and, through our Apps, the ability to close the channel when the work is done. This removes clutter in Teams but allows the files to be secured in SharePoint, and disposed of by the R&D schedule.
Teams Framework powers collaboration and getting work done in 50+ New Zealand organisations. Its been a game changer for many through lockdowns and WFH. Contact us for more information.
Get in touch
Are you ready to take the next step in your M365 journey or would like to talk to our team about how we can bring your Teams under control?
iWorkplace Teams Request Wizard
Provides structure and automates the provisioning of Microsoft Teams, leveraging customisable templates. It empowers end users by guiding them through the creation process, choosing a fit-for-purpose outcome. The wizard then creates the Team and sets permissions, metadata, and other settings, allowing for the rapid deployment of consistent configurations aligned to your taxonomy.